Terms & Conditions

Important Notice

By registering for the Plant Science and Sustainable Agriculture for Global Food Security , you confirm that you have read, understood, and agree to be bound by the following terms and conditions. Please read them carefully before completing your registration. Last updated: June 2026.

  • All conference registrations must be completed online through the official SciNexa registration portal. Registrations are considered confirmed only upon receipt of full payment.
  • Registrations are non-transferable between individuals unless approved in writing by the organising committee at least 14 days prior to the conference start date.
  • The organising committee reserves the right to refuse registration or revoke conference access if a registrant engages in disruptive, abusive, or otherwise inappropriate conduct.
  • Name badges are personal and must be worn visibly at all times during the conference. Badges must not be shared, sold, or transferred to another individual.
  • Day passes are available for purchase subject to availability. Day pass holders are entitled to attend all sessions and events scheduled for the purchased day only.

  • All submitted abstracts must represent original research that has not been previously published in a peer-reviewed journal or presented at another conference in its entirety.
  • Abstracts must be written in English and should be between 250 and 350 words. Submissions that fall outside this range may be returned for revision.
  • Authors are responsible for ensuring the scientific accuracy and integrity of their submissions. Any instances of plagiarism or data fabrication will result in immediate disqualification.
  • The scientific committee's decision regarding acceptance, rejection, or reassignment to a different presentation format (oral/poster) is final and not subject to appeal.
  • Presenting authors must be registered delegates. Acceptance of an abstract does not include conference registration; authors must register separately.
  • Accepted abstracts will be published in the official conference proceedings unless the author explicitly requests otherwise in writing prior to the publication deadline.

  • All registration fees must be paid in full at the time of registration. Registrations will not be confirmed until payment is received.
  • Cancellations made 60 or more days before the conference start date will receive a full refund, less a 10% administrative processing fee.
  • Cancellations made between 30 and 59 days before the conference start date will receive a 50% refund.
  • Cancellations made within 30 days of the conference start date are non-refundable. However, the registration may be transferred to a colleague subject to approval.
  • In the event that the conference is postponed or cancelled due to circumstances beyond the control of the organisers (including but not limited to natural disasters, pandemics, or government-imposed restrictions), registrants will be offered either a full refund or a credit toward a future event.
  • All refund requests must be submitted in writing to info@scinexa.com. Refunds will be processed within 14 business days of approval.

  • All presentations, posters, and other materials submitted to or displayed at the conference remain the intellectual property of the respective authors and presenters.
  • By submitting an abstract or registering to present, authors grant SciNexa a non-exclusive, royalty-free license to publish, reproduce, and distribute the abstract in conference proceedings and promotional materials.
  • Recording, photographing, or live-streaming any session without prior written consent from both the speaker and the organising committee is strictly prohibited.
  • SciNexa retains rights to photographs and video recordings taken by official conference photographers and videographers. These may be used for promotional purposes.
  • Any use of conference materials, branding, or content for commercial purposes requires explicit written permission from the organising committee.

  • SciNexa is committed to providing a safe, respectful, and inclusive environment for all conference participants, regardless of gender, gender identity, sexual orientation, disability, race, ethnicity, religion, or national origin.
  • Harassment in any form — including but not limited to verbal, written, or physical harassment — will not be tolerated. Violations may result in immediate removal from the conference without refund.
  • All participants are expected to conduct themselves professionally and ethically throughout the conference, including at social events associated with the conference.
  • Any concerns about conduct or safety should be reported immediately to the conference organising committee or any staff member wearing a SciNexa badge.
  • The organising committee reserves the right to remove any participant who violates this code of conduct. In serious cases, incidents may be reported to the relevant professional body or authorities.
  • By registering for the conference, all participants agree to abide by this code of conduct and the decisions of the organising committee in any dispute arising from its application.
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